This website is maintained by:
Centre for Social Studies (CES)
Colégio S. Jerónimo, Apartado 3087
University of Coimbra
3000-995 Coimbra, Portugal
You can address your queries to: in-situ@ces.uc.pt
The University of Coimbra’s Centre for Social Studies (Centro de Estudos Sociais – CES) is committed to complying with the General Data Protection Regulation (GDPR), ensuring personal data protection and reinforcing the relationship of trust with the user.[1]
This Privacy Policy aims to inform the users of the type personal data collected by the IN SITU project and how it is processed, to what purposes, with whom it is shared, the storing period, as well as the various forms users can contact us to get to know their rights and how to exercise them.
We reserve the right to alter the Privacy Policy, so users are invited to regularly check this document. We will notify of any Privacy Policy change on this website.
Disclaimer Notice
This site contains information which has been provided by the partners of the project. Unless otherwise indicated, the content is licensed under a Creative Commons License – Attribution CC BY-SA, and may be changed without notice. The Centre for Social Studies reserves the right to make any modifications to the website that it may deem fit, including the way in which web content is presented and located on its website.
Our goal is to keep this information timely and accurate. If errors are brought to our attention, we will try to correct them. However, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability, or availability with respect to the website or the information or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.
In no event will we be liable for any loss or damage including, without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website or any external linked websites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.
The use of published postal addresses, telephone or fax numbers, e-mail addresses, or any other individual data for marketing purposes is prohibited.
Every effort is made to keep the website up and running smoothly. However, the Centre for Social Studies takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.
Privacy policy for site users
Data Protection Notice
This website uses Google Analytics, a web analytics service. Google Analytics uses so-called “cookies.” These are text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server and stored there. You can prevent these cookies being stored by selecting the appropriate settings in your browser.
According to the General Data Protection Regulation (GDPR), we inform you about the following:
1. Responsible body
The organisation responsible for data collection and processing is the Centre for Social Studies (CES). Address:Colégio S. Jerónimo, Largo D. Dinis, Apartado 3087, University of Coimbra, 3000-995 Coimbra, Portugal. Legally represented by: Rita Pais, Executive Director
2. Contact details of data protection officer
The Data Protection Officer at the Centre for Social Studies is: Joaquim Veríssimo, Colégio de S. Jerónimo, Largo D. Dinis, Apartado 3087, 3000-995 Coimbra, Portugal.
Tel.: +351 239 855 570, E-mail: epd@ces.uc.pt
3. Recipients of data
IN SITU Project / Centre for Social Studies will use your personal data only to the extent necessary to keep you informed about news and events promoted by IN SITU project.
4. Rights of the persons concerned
You have the right to receive information on personal data stored about you, as well as to rectification, deletion, limitation of processing, revocation of consent, and data portability.
Download the printable version of “Privacy Policy” here.
Read the Website Visitor Privacy Policy (SEE BELOW)
Read the Privacy Policy for Newsletter Subscribers (SEE BELOW)
WEBSITE VISITOR PRIVACY POLICY
INTRODUCTION
IN SITU website uses Google Analytics, a web analytics service. Google Analytics uses so-called “cookies.” These are text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server and stored there. You can prevent these cookies being stored by selecting the appropriate settings in your browser.
DATA PROCESSING
Who is responsible for the data collection on IN SITU website?
The Centre for Social Studies (CES) of the University of Coimbra is the controller of the data processing described in this privacy policy.
What data do we collect?
IN SITU collects technical information regarding the user’s equipment during every visit to the digital platforms via the browser, IP address, operating system and Internet web browser used, screen resolution, and favorite pages. The data collected is essential and needed to ensure a successful registration process and to provide a service tailored to the user’s interests. We will analyse website data to improve regularly the value of the materials available online.
How do we collect your data?
Some data are collected when you provide it to us (registration to the newsletter mailing list, to project’s events, etc). Other data are collected automatically by our IT systems when you visit the website. This data is primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you use our website.
What do we use your data for?
We use only aggregated, non-personally identifiable data. The data are processed electronically and using third-party software. The data are processed anonymously and by personnel authorised by the Centre for Social Studies.
When visiting our website, statistical analyses may be made of your surfing behaviour. This happens primarily using Google Analytics. The analysis of your surfing behaviour is anonymous, i.e., we will not be able to identify you from this data.
How is data security managed?
We use administrative, organisational, technical, and physical safeguards to protect the personal data we collect and process. Measures include, for example, where appropriate, firewalls and file encryption. Our security controls are designed to maintain an appropriate level of data confidentiality, integrity, availability, resilience, and ability to restore the data. Despite the security measures, should a security breach occur that is likely to have negative effects to the privacy of website visitors, we will inform the relevant website visitors and other affected parties, as well as relevant authorities when required by applicable data protection laws, about the breach as soon as possible.
How long will we store your data?
Personal data will be stored only for the period strictly necessary and, in any case, no longer than 5 years following the end of the IN SITU project.
YOUR RIGHTS
Revocation of your consent to the processing of your data
Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal e-mail to in-situ@ces.uc.pt making this request is sufficient.
Withdrawing a consent may lead to fewer possibilities to use the services proposed on the website (e.g., registration to the newsletter mailing list, registration to project’s event etc). The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
Right to file complaints with regulatory authorities
If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. In case website visitors consider our processing of personal data to be inconsistent with the applicable data protection laws, a complaint may be lodged with the supervisory authority for data protection.
Rights to access, rectification, erasure, and restriction of processing
As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient, and the purpose for which it has been processed. You can contact us at any time using the address given herein [in-situ@ces.uc.pt] if you have further questions on the topic of personal data. Website visitors have the right to have incorrect or incomplete personal data we have stored corrected or completed. Website visitors may also ask us to erase their personal data from our systems. We will comply with such a request unless we have legitimate grounds to not delete the data.
Right to object
Website visitors may object to the processing of personal data if such data is processed for purposes other than those purposes necessary for the performance of the IN SITU project. In case we do not have legitimate grounds to continue processing such personal data, we shall no longer process the personal data after your objection. We will not use your personal data for direct marketing purposes.
Download the printable version of “Website Visitor Privacy Policy” here.
PRIVACY POLICY FOR NEWSLETTER SUBSCRIBERS
INTRODUCTION
Anyone interested in staying up to date on the IN SITU project can subscribe to the newsletter by filling out a form available on the footer of the project website. To receive our newsletters, we require a valid e-mail address as well as confirmation that you agree to receive the newsletters.
DATA PROCESSING
Who is responsible for the data collection on IN SITU website?
The Centre for Social Studies (CES) of the University of Coimbra is the controller of the data processing described in this privacy policy.
What data do we collect?
If you subscribe to the IN SITU Newsletter, we collect your e-mail address. By signing up to the IN SITU Newsletter, you agree to our data protection notice.
How do we collect your data?
You directly provide us your e-mail when you register online for our newsletter.
What do we use your data for?
We process your personal data to send you public newsletters so that you can stay updated on the progress and activities of the project. We do not share personal data with third parties outside of the Centre for Social Studies, except the use of third-party services for the management and distribution of the newsletter.
The data are processed electronically using third-party software by personnel authorised by the Centre for Social Studies.
How is data security managed?
The dataset will be preserved by Centre for Social Studies infrastructure and the database is protected through the information security practices on the hosting service provided by MailChimp.[2]
How long will we store your data?
Personal data will be stored only for the period strictly necessary and, in any case, no longer than 5 years following the end of the project.
YOUR RIGHTS
Revocation of your consent to the processing of your data
Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal e-mail to in-situ@ces.uc.pt making this request is sufficient.
Withdrawing a consent may lead to fewer possibilities to use the services proposed on the website (e.g., registration to the newsletter mailing list, registration to project’s event etc). The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
Right to file complaints with regulatory authorities
If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities.
Rights to access, rectification, erasure, and restriction of processing
As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient, and the purpose for which it has been processed. You can contact us at any time using the address given herein if you have further questions on the topic of personal data.
Right to object
Subscribers may object to the processing of personal data if such data is processed for other purposes than purposes necessary for the performance of the IN SITU project. In case we do not have legitimate grounds to continue processing such personal data, we shall no longer process the personal data after your objection. We will not use your personal data for direct marketing purposes.
Download the printable version of “Privacy Policy for Newsletter Subscriber” here.
[1] The General Data Protection Regulation (GDPR) establishes rules for people, companies, or organizations to process personal data relating to individuals, as a reinforcement of the personal data protection and privacy legal framework. The Privacy Policy of the Centre for Social Studies (CES) can be accessed here: https://ces.uc.pt/en/ces/politica-de-privacidade.
[2] For details, see Mailchimp’s data security statements (https://mailchimp.com/en-gb/about/security/) and its privacy policy.
